You can arrange to pay your rent weekly, fortnightly or monthly on a date that suits you. Edinburgh College is a charity registred in Scotland: No. Q1. 851 0 obj <>stream SocietyWorks Ltd They perform functions like preventing the same ad from continuously reappearing, ensuring that ads are properly displayed for advertisers, and in some cases selecting advertisements that are based on your interests. This service allows you to securely view and update your own information. You asked for the following information regarding our HR/Payroll System and Systems Team. Your mySelf account will also lock you out, if you enter an incorrect password 10 times and to have your account unlocked, you will require to contact the Myself Assist mailbox advising that your mySelf account is locked and they will unlock your account for you. Please note that this letter constitutes a formal refusal notice under section 16 of the Freedom of Information (Scotland) Act 2002. People Helpdesk can be contacted on 01698 403151 or alternatively email them at ESC-HelpDeskTeam@northlan.gov.uk. "Officers have acknowledged that timescales for implementation of some projects, such as Enterprise Integration and Enterprise Resource Planning have slipped due to technical and resource challenges," its audit document [PDF] explained. Please check your entitlement via the Q4. Please refer to the guidance on My Toolkit for further information. Report 'no ball games' sign. I have forgotten my password for iTrent/mySelf/myTeam etc? We measure how many people read us, Edinburgh Working with CGI and Oracle support specialist Claremont, the council now plans to move to Oracle EBS R. 12.2 to ensure support for the next 10 years. "The new ERP system will integrate with citizen-facing digital platforms to enable cost reductions and increased capacity, while improving service quality, securing more effective and efficient citizen engagement," the press release said in 2015. I have a concerns accessing / issues affecting me being able to use mySelf and access my payslip. Managers and staff will need to review this on annual basis. Environmental Services employee login to iTrent. The DSE assessment form can be found on SHE. start and end dates). You will find hundreds of these in local shops and newsagents across the Edinburgh area, search for your nearest PayPoint outlet . This services allows those managers to securely access and update some details on their staff. Council Tax reduction. In some circumstances a fee may be payable and if that is the case we will let you know. Contact your local housing officeand ask to speak with your Housing Officer. is a registered charity in England and Wales (1076346) annual leave user guide on My Toolkit provides details on how to do this. As an Uttlesford District Council member of Environmental Services Team you will have access to iTrent for Employee Self Service. 5. This includes on-campus and home users. A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/i Freedom of Information (Scotland) Act 2002 - Request for Review. iTrent will carry over up to 37 hrs holiday to the following year. Centre 2:1, 4East Market Street, Edinburgh, EH8 8BG |phone: 0131 529 Part time staff receive a pro rata element of the public holiday entitlement. If you have any requirements regarding the format any information should be supplied in, e.g. Member of staff works 18 hours will receive 25.2 public holiday hours. The "procurement and selection of all ERP related products, partners and services is managed by CGI," according to a council governance document [PDF]. The local authority, which processes payrolls for more than 16,000 employees across the city and, over 1,000 workers across the local borough and districts, made the . Working Pattern Change form 789 0 obj <> endobj Well, sorry, it's the law. Fife What are the pay grades of employees within this team (e.g. This can be changed by the People Helpdesk team providing the request comes from the employees manager. Send a copy of the email to ESC-HelpDeskTeam@northlan.gov.uk explaining the situation. If you are not content with the outcome of the review, you can ask the Scottish Information Commissioner to review our decision. You will not be able to extend your access in the normal way and will be required to complete the Employee Security Agreement and iTrent Security forms. Under the terms of the legislation, a request for information can be refused where one or more exemptions listed in the legislation apply. Oh no, you're thinking, yet another cookie pop-up. Change of address - Council Tax account. Council Tax online account. "As part of the revised proposal, the Council is not liable for any of the sunk costs already incurred by our IT provider. Act 2002. Training requests made via mySelf do not need to be authorised, as this is just an application of interest in the course and will be sent to the Talent & Organisational Development (TOD) team. Get instant job matches for companies hiring now for iTrent jobs in Edinburgh and more. Receive Council-wide communications. Can't find the answer you're looking for? Pay using ourautomated telephone line available 24/7 on 0800 7831719. Website www.itspublicknowledge.info help Contact administrator. Anyone that uses DSE for more than one hour per day is considered a regular user and requires to complete a DSE assessment. . Paying by direct debit is easier, means you don't miss a paymentandwe collect rentwhich we spend on your home and housing services. Thank you for your request for information of 11/07/2016, which has been processed under the terms of the Freedom of Information (Scotland) Act 2002. But talk of smart city services using artificial intelligence and IoT belied a sorry tale of an abandoned Unit4 ERP project which led two suppliers to the courtroom door. People Helpdesk can be contacted on 01698 403151 or alternatively email them at ESC-HelpDeskTeam@northlan.gov.uk. Download iTrent The IT Working from Home Staff Guide below has been designed to help you gain access to key College systems while working from home. *Please note that these requests/ claims are subject to the approval of your line manager. The Commissioner can be contacted at: The Office of the Scottish Information Commissioner Contact the People Helpdesk in the first instance to discuss. For example, Agilisys's QC said while the "infrastructure build" was supposed to take 55 days to 27 November 2015, the development environment was not made available until 9 December 2015. Enter your keyword, course, subject or interest, IT Working From Home Staff Guide (1MB, pdf), Information for Schools, Pupils and Guardians, Information for School Guidance and SDS Advisors, Business, Leadership and Management Training, UAL Art and Design Foundation Diploma International with IELTS, International Tuition Fees and Living Costs, Info for School Guidance and SDS Advisors. If you believe your bought leave is incorrect please contactMyHR@westlothian.gov.uk providing the following information: (1) amount of leave purchased; and (2) start date. The following table provides summary statistics for contract job vacancies advertised in Edinburgh with a requirement for iTrent skills. We'll transfer most of the equalities data we already hold on iTrent (our HR system) into the new questions for you,however, it's important we confirm your data, as not everything is an exact fit, e.g. The move to iTrent will enable Bristol City Council to implement consistent best practice processes and achieve immediate benefits with a fully integrated solution that unites its HR and payroll functions with other back office systems. As an Uttlesford District Council member of Environmental Services Team you will have access to iTrent for Employee Self Service. [13KB] We would not place information in the public domain that reveals operational details about our HR and Payrolls systems. Bought leave will be added as an adjustment. Check your start date in the Employment section within MyHR, the "The absence of a test environment meant that there was simply no prospect of system integration testing being able to start on 16 June 2016 [deadline]," Lord Bannatyne said. (from 1st August 2016) 5 permanent employees + 2 temporary secondments. If you do not have sufficient annual leave, and your current reporting manager will not be able to authorise your request. Email: legal. (Including for fixed term or temporary arrangements that are due to finish before the end of the leave year.) These cookies collect information in aggregate form to help us understand how our websites are being used. Please pass this on to the person who conducts Freedom of Information reviews. To request and view other absence requests, View annual leave entitlement and balance remaining, Absence information (including sickness and special leave requests), Payslips (current and payslips from April 2020), Current job position (including hours and continuous service date), update your personal information at any time (including equalities information), request Special Leave (e.g. Welcome to iTrent Human Resources (HR) Self Service, the web-based system which allows City of York Council employees to view and, in some cases, update some of the information held on the City of York Councils Human Resources database, iTrent.. iTrent is available to all council employees. Q2. iTrent. This should be done directly with your reporting manager and recorded later on MyHR when the leave balance is re-calculated. Who will send an email to itservicedesk@northlan.gov.uk with the details of which manager is off sick and who their tasks should be redirected to, the Workforce Systems and Analytics team can then action this. What are the pay grades of employees within this team (e.g. Pay your Council rent online. St Andrews Most people pay their Council bills by direct debit you can pay your rent this way. Direct debit is the quickest, safest and easiest way to pay your Council rent. It was all smiles when the City of Edinburgh Council announced the extension of its managed IT services contract with supplier CGI in September. Please note they cant reset your password. CGI said its lack of contemporaneous evidence was because it had not endeavoured to "attribute and document fault", because it was "interested in moving ahead with the contract", which Lord Bannatyne said he'd found "wholly unconvincing". Some staff may require to complete more than one assessment. SC021213. Do you have a Systems Team responsible for the HR/Payroll System? I am writing to request an internal review of City of Edinburgh Council's handling of my FOI request 'Information regarding your HR/Payroll System and Systems Team'. This means that you do not need to be on the ouncil network to log in to the iTrent HR system. Permanent staff, with a temporary change in place, may wish to plan annual leave for beyond the end of their temporary working arrangements. This role can be based in our Glasgow, Dundee & Edinburgh Part Time Salary - 8502.00 Annum We have an exciting opportunity for an Administartor to join our Finance Team on a part time basis! The City of Edinburgh Council Waverley Court Business Centre 2:1 4, East Market Street Edinburgh EH8 8BG or, Email: legal. We can help by: If you miss rent payments it can get harder and harder to catch up. Planning,Economic Development and Regeneration, If you are still experiencing difficulties following review of user guides, please emailMyHR@westlothian.gov.uk. If you have previous continuous service (Reckonable Service Date) this can be checked in the Personal Details section within MyHR, the 4494|fax: 0131 5293603. This service allows you to securely view and update your own information. Existing user login Enter your username and password to login. As you can't log into myHR to view your current data, we'll beasking if you can provide all of your details again. This advice is strictly privileged and confidential and is intended for (05798215). Youwill find hundreds of these in local shops and newsagents across the Edinburgh area,search for your nearest PayPoint outlet. This request has been closed to new correspondence. and email tohrchanges@westlothian.gov.uk. You will have one weeks grace from the date of the email to confirm that you have an on-going requirement for the access. guidance If you have not responded within that time, your access will be removed. [2MB] A site to help anyone submit a Freedom of Information request. COVID-19 Updates; Funding Tool; College Calendar; Funding and Fees . KY16 9DS CGI has turned down the opportunity to comment. Please contact the People Helpdesk who will arrange this for you. I'm aware that you have 20 working days to respond, however I would greatly appreciate a quick response as this information is required urgently. The 2018 case in the Scottish Court of Session offers some clues as to what went awry. Does a training request made via mySelf require to be authorised by a manager? The assessment must be done whena new workstation is set up,a new user starts work,a change is made to an existing workstation or the way it's used, or theuser complains of pain or discomfort. If youre worried about paying your rent please speak to us now. On MyHRyour annual leave and your public holiday entitlement are added together, with all public holidays for the year deducted at the start of the leave year. We'll get you noticed. This can only be recorded by an employees line manger. Help us protect your right to hold public authorities to account. Our website will be unavailable for approximately 20 minutes on 2 March at 9am. 6. annual leave user guide My work pattern is wrong on iTrent, can you change this? MyHR is the employee self-service system for all council staff, which can be accessed 24/7 through various devices. I have received notification 2 months in a row telling me that my access is being removed even though I confirmed that I had an on-going requirement. This information will be made available through the Councils website and will not include your personal details. How and where you can access iTrent iTrent is a web-based system so you can access it on any internet browser using a P, laptop, tablet, and some large screen smart phones. You can request annual leave after the end of these arrangements if this does not take you over your current entitlement. You can reset your own password using the Forgotten password? link at the login page. Council Tax and bills. I can confirm that the Council will deal with your review promptly under the provisions of the Freedom of Information (Scotland) Act 2002. Find a Contact; Our Campuses; Transport and Travel; Popular Links. Advice and support to help manage the rising cost of living. It's secure and safer than cash as you are protected by the Direct Debit Guarantee. Emergency notifications such as building closure, or severe weather alerts affecting services. Council housing annual tenants report. Speak to your housing officer to set up your direct debit today. and ensure you see relevant ads, by storing cookies on your device. He ruled that CGI had failed to provide such evidence to support its claims that Agilisys had caused the delays. Please give us your feedback on the website. They allow us to count visits and traffic sources so that we can measure and improve the performance of our sites. 4. Contact us if you think it should be reopened. Password Forgotten password? Agilysis was subcontracted to provide the Unit4 solution. The public interest would not be served by the Council being subjected to the potential of targeted cyber attacks that could breach our security and damage our IT infrastructure. Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340 on My Toolkit. Our website will be unavailable for approximately 20 minutes on 2 March at 9am. KY16 9DS on MyToolkit provides details on how to do this. We use some essential cookies to make this website work. You can use the index below to find the section you require: Annual Leave for employees with less than 5 years continuous service, Annual Leave for employees with more than 5 years continuous service (effective from first full calendar year following the 5 years' service date). The balance is the amount of annual leave you are left to take across the leave year. Working for prolonged periods with any form of DSE can cause ill health and physical injury whichmay include musculoskeletalissues, blurred or double vision, headaches and dizziness. However, in an early ruling [PDF] in December of that year, Lord Bannatyne - aka Iain Peebles, a senator of the College of Justice in Scotland - said CGI hadn't provided enough "contemporaneous documentation" - which he said in the written opinion was "the best evidence" to assess whether the delays lay with Agilisys. How do I have my access re-instated? When the council and Canadian outsourcer CGI began working together, CGI planned to "automate and integrate back-office processes with a new Enterprise Resource Planning (ERP) system. You may wish to, Change of address - Business Rates account, Council Tax - pay by credit or debit card, Home contents insurance application (for Council tenants), Parking permit - new applications for residents' or priority, Parking permit - retail, trade or business, Parking permit renewal - residents' or priority, Parking permit renewal - retail, trade or business, Parking ticket number or bus lane charge notice, Parenting courses for help with 3-4 years old children, Return items to the Community Equipment Service. Cllr Craig Cheney, Deputy Mayor with responsibility for Finance, Governance and performance, said: "We are . [734KB] Are you the owner of any commercial copyright on this page? The questions cover IT equipment,accessoriesi.e. iTrent is the workforce IT system North Lanarkshire Council uses to record and process all employee information. Contractual Change Form Get in Touch. DSE are devices or equipment that have an alphanumeric or graphic display screen and includes display screens, laptops, touch screens and other similar devices. Up to 8502 per annum. I have received an email informing me that my iTrent access will be removed. Sorry for any inconvenience this may cause. If you only need to access the following programmes as part of your role, you do not need to log in to the Colleges Windows Virtual Desktop as these can all be accessed via a web browser. ), and that you have 40 working days upon receipt of this letter to ask for a review. lock. Your IP address is listed in our blacklist and blocked from completing this request. Sorry for any inconvenience this may cause. mySociety We'd like to set additional cookies to understand how you use uttlesford.gov.uk, remember your settings and improve government services. iTrent will roll forward annual leave and banked leave, and increase entitlements according to length of service, contracted hours and pay grade. Every home in Scotland must have interlinked fire alarms by February 2022. we'll then send you a personlised link to complete your equalities data. I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009. Fax: 01334 464611 But talk of smart city services using artificial intelligence and IoT belied a sorry tale of an abandoned Unit4 ERP project which led two suppliers to the courtroom door. and email to hrchanges@westlothian.gov.uk. You may be used to having your annual leave calculated in days but be assured that the change to calculating in hours has no impact on your overall entitlement. [2MB] The new five-year deal will take the outsourcing arrangement of "end-to-end managed IT services" to 2029, after the original seven-year contract signed in 2015 for 186m comes to an end in 2022. Email: [email address]. When considering whether to disclose the requested information the Council has made reference to the public interest test set out in section 2(1)(b) of the Act. "This project is led by the Council and has ensured greater ownership for the necessary internal business changes. Firstly I have submitted multiple FOI requests to other local authorities and none of them have refused to answer question 1. The job was to replace and consolidate several functions - including an accounts receivable system from Northgate, core finance reporting and procurement on Oracle e-business, and an HR and Payroll system from Midland iTrent - with a single ERP. the Current Purchase Cards. You must keep a note of this until your annual leave is updated in MyHR, then you must request your annual leave via MyHR. ]%X< ,n"HnN^B [,D2H ^ `{ L`s: = s Run by Volunteers and powered by Alaveteli. Customize Settings. Subject: HR/Payroll System and Systems Team. If you haven't yet signed-up to receive employee and job-related communications : go to the Employee Details form on the edinburgh.gov.uk site complete the form and choose your options we'll then. It was agreed that the previous plan was potentially not going to meet today's needs or our future requirements, and a revised project was scoped. Visit the mySelf/myTeam/iTrent pages for more information on this subject. For more info and to customize your settings, hit iTrent can be changed by the People Helpdesk team providing the request comes from the employees manager. You must use your iTrent access regularly to avoid having it removed. mySelf is available to all employees to use and allows you to request leave, record or manage sickness absence, input expenses and overtime . [57KB] Oracle Accounts Receivable and Advanced Collections are set to replace the existing debt management system. %%EOF This service allows you to securely view and update your own information. [1MB] If your start date is incorrect please contact your reporting manager who should contacthrsupport@westlothian.gov.uk to discuss the situation. Name of the HR/Payroll system that you use (e.g. If your carry forward is incorrect please contact your reporting manager who will be required to adjust your entitlement via People Manager Log Inas outlined in the on My Toolkit provides details on how to do this. Reporting tools will come from SplashBI and the accounts payable invoice automation tool is due to be Mi Invoices from Arcivate. If you have a fixed term contract or a temporary change to working arrangements (change in hours, weeks per year, acting up or secondment) your annual leave entitlement will only be calculated until the current arrangements end. SO1, PO1 etc.)? Unfortunately, the Council is only able to meet part of your request; this information is released to you now in the format requested. Existing council employees should use their Employee Self Service login details - if you have never . Access our online e-learning application. Aaron Butcher made this Freedom of Information request to City of Edinburgh Council London Borough of Barking and Dagenham Council. Council Tax - pay by credit or debit card. Name of the HR/Payroll system that you use (e.g. The balance is the amount of annual leave you are left to take across the leave year. Please quote the reference number above in any future communications. 4,East Market Street [Edinburgh City Council request email] www.edinburgh.gov.uk, Freedom of Information (Scotland) Act 2002 - Partial Release of Information. If you have any queries or concerns, do not hesitate to get in touch. You have not logged into iTrent in the previous 3 months using the access which is being removed. Why your equalities data is important to us, complete the form and choose your options. St Andrews Edinburgh EH5 1QE Scotland +44 131 669 4400. Whether "paused" or "reset", the ERP project no longer includes Unit4. The Office of the Scottish Information Commissioner Nearly a year later, in September 2017, the Council was singing the same tune. annual leave user guide Q3. Putting our customers first and looking after Edinburgh. Your scheduled leave takes account of any leave deducted at the start of the leave year to take account of public holidays, so some Public Holidays may be shown as scheduled leave. 'Reset', 'rescoped' - but where's Unit 4? Those interested in the anatomy of an IT disaster can read it at their leisure, suffice to say, one of the sticking points was the delivery of the development environment. Fife You will receive a full response to your review request within 20 working days of its receipt. No, but this can be changed via iTrent. This cookie statement explains what cookies are, which cookies we use and why, and what you can do to manage your cookie preferences. Username Forgotten username? Website www.itspublicknowledge.info [66KB] Your donations keep this site and others like it running. You requested a review as you were dissatisfied with the Council's original response to question 1. 'marital status'. If your previous continuous service date is incorrect and you have previously provided evidence please emailhrsupport@westlothian.gov.uk. If no to question 2, who is responsible for the HR/Payroll System? Useyour rent payment card at PayPointsin local shops. Kinburn Castle Donate and support our work. They will be able to assist you in re-activating your access.. annual leave user guide start and end dates); or, Pension statement with previous work detailed (e.g. helping you to apply for benefits and funding to help pay rent. 3. Please provide the following information regarding your HR/Payroll System and Systems Team: 1. Councillors and committees Elections and voting Calendar of meetings Thrive: our strategic approach Find your Councillor Elections and voting About the council Consultations Emergency planning iTrent self-service guides Step-by-step guides, videos and process overviews can be found on Inside Devon - guidance for schools. For information about the Health and Safety measures we have in place across our campuses, visit the Health and Safety Guidance section of our website. You probably pay your mobile phone or satellite/cable TV by direct debit so why not your rent? Council house repairs. If your working pattern is incorrect please contact your reporting manager who must complete a MHR's market-leading iTrent system has helped Leicester City Council to save 74 administration hours a week following the digital transformation of its HR and payroll processes. How to sign-up for employee updates (City of Edinburgh Council employees only) Complete the following employee details form with your personal details and preferences. The City of Edinburgh Council Copyright 2019 North Lanarkshire Council. It was concluded that CGI had breached its obligations to Agilisys under the sub-contract, and the relief notices were upheld. E.g. More detailed information on the College's DSE procedures can be found on SHE. Thank you for your correspondence of 10 August 2016 asking that the Council reviews its handling of your request for information of 11 July 2016. Chief Executive|The City of Edinburgh Council |Waverley Court Business If you require assistance with accessing myHR or People Manager, the council's Digital Champions will be available to assist. Q6. If you work part time your manager will have [176KB] If yes to question 2, how many employees work within this team? Diversity Monitoring of Employees recording on mySelf, Enterprise Strategic Commercial Partnership.
